Requesting Service Letter & Confirming Service Letter

 Requesting & Service Letter

October 4^th, 2016

Jason Mark

GG Hotel

97682 Black Pink Lane

LA 95000

Dear Mr. Mark

In our telephone conversation yesterday, we discussed about plans to do my birthday party at your Ballroom on GG Hotel. I want to comfirm to you.

The date of the party are November 05^th at 07 pm until 10 pm. With 100 invited guest. I want two  large room for my party, that can accommodate all my guest and one smaller room for my family.

As we discussed, I will need speakers, microphone and a computer projection system. And I’ll need ten tables, 10’ round tables. In the smaller room, I will need three smaller tables.

About the dinner dishes, I would appreciate your faxing me about the menu choices from your hotel. I hope it latter than October 10^th.

I also receive fee that will be the projected me to the party. I’ll give the final confirmation of my reservation on October 15^th.

I would like to thanks for your assistance in planning my party. I look forward to meeting you next week when i come to look over your facilities.

Sinceraly,

Metta Devi





Confirming & Service Letter

October 7^th, 2016

Ms. Metta Devi

Customer

12345 Secret Lane

Dear Ms. Devi

Thank you for the letter you sent on October 4^th. The letter is our reply for your party in GG Hotel. This letter will confirm about discussing plants for your party.

We understand you would like to reserve our ballroom facilities on November 5^th. 100 people will attend your party. You will need a total of three rooms. Two large rooms and one smaller room for your familly.

As your request we’ll provide a speaker, microphone and one set computer. We need to know the computer’s model and operating system. Please provide us this information two weeks before the start of your party.

In each small room, we will provide three smaller tables. And for large rooms we’ll provide ten tables for 10’ round tables. This request can be submitted one week before the party.

On November 5^th we will provide a dinner. The menu choices were faxed to you last Sunday. Please tell us your menu selections one week before the party. We’ll faxed the projected cost after you decide on the required equipment and type of dinner, we can finalize the cost estimate

I appreciate having the opportunity to plan your meeting. We look forward to showing you our facility  when you visit this week.

Sinceraly,

 
Jason Mark

Business Phone Call and Appointment Letter

Hello guys, today I'll tell you how to make a convercation business phone call and how to make an appointment on e-mail

Bussiness Phone Call

• If  Talking Directly to Someone

Receptionist  : Good afternoon, Louie Department can I help you?

Rachel           : Good afternoon, can I speak to Ms. Angel, please?

Receptionist  : Who’s calling please?

Rachel           : I’m Rachel.

Receptionist  : Could you spell that, please?

Rachel           : Sure, it’s R-A-C-H-E-L.

Receptionist  : Certainly. Please hold on a second. I’ll transfer your call.

Rachel           : Okay, Thanks !

--------------------------------Connecting to Angel--------------------------

Angel              : Hello

Rachel            : Is this Ms. Angel?

Angel              : Speaking

Rachel            : Hello Ms, I’m Rachel from Y&G department. I would like to confirm about the meeting is to be held in Saturday. In SN Hotel & Convertion at 7 pm.

Angel              : Okay, i’ll come to the meeting.

Rachel            : Okay Ms, thank you for your confirm.

Angel              : You’re welcome

• If Make Appointment

Receptionist  : Good afternoon, Louie department can I help you?

Rachel           : Good afternoon, can I speak to Ms. Angel, please?

Receptionist  : Who’s calling please?

Rachel           : I’m Rachel.

Receptionist  : Could you spell that, please?

Rachel            : Sure, it’s R-A-C-H-E-L.

Receptionist  : Certainly. Please hold on a second. I’ll transfer your call.

-------------------------------------------------------------------------------------------

Receptionist : Sorry, I think her line is busy. Do you want to leave a message?

Rachel           : Please tell to she for meet with me on 9th November 2016. At Mujigae on 7 pm.

Receptionist  : Okay, i’ll convey to Ms. Angel.

Rachel           : Thank you very much

Receptionist  : You’re Welcome

• If Reschedule An Appointment

Receptionist  : Good afternoon, Louie department can I help you?

Rachel           : Good afternoon, can I speak to Ms. Angel, please?

Receptionist  : Who’s calling please?

Rachel           : I’m Rachel.

Receptionist  : Could you spell that, please?

Rachel           : Sure, it’s R-A-C-H-E-L.

Receptionist  : Certainly. Please hold on a second. I’ll transfer your call.
-------------------------------------------------------------------------------------------

Angel              : Hello

Rachel            : Is this Ms. Angel?

Angel              : Speaking

Rachel            : Hello Ms, I’m Racel from Y&G Departmment. I want to tel you that, the meeting should be held on 10th November 2016, will be reschedule on 15th November 2016 at GG Hotel & Convertion on 5 pm.

Angel              : Okay, no problem i understand. Thanks for your information !

Rachel            : Okay, Thank you and good afternoon

Angel              : Good afternoon

Appoinment Letter

November 9, 2016

Angel, Marketing Director

Louie Department

03 Rose Street

Bekasi, West Java

Dear, Ms. Angel

I’m writing to you to ask if it would be possible for me to set up an appointment with you next week.

I want speak to you about the meeting. The meeting will discuss about a new project for coorperation between our companies.

May I perhaps suggest you that we’ll meet at Mujigae on Monday, 14th November 2016 at 5 pm.

I look forward to hearing your reply.

Sincerely

Rachella

Refference :

http://www.perfectyourenglish.com/businessenglish/appointment-letter-sample.htm